How to turn a week of jobs into weekly timesheets

Start with who attended each visit

A weekly timesheet needs the people who did the work, not just the usual crew for the customer. Check the day's roster and any visit-specific assignments. If someone covered a job or joined for part of the day, clarify that before using the schedule as the source.

Review the week while the details are still familiar to the team. A planned visit is a useful reference, but changes during the day need explaining. Keep the review focused on the work attended and the hours being recorded.

Check the hours for each entry

Read through each person's entries in date order. Check that the visits belong to that person and that the hours make sense for the work recorded. Ask about missing entries and unexpected changes rather than silently adjusting them to match the original plan.

• Check attendance before reviewing the hours.
• Ask the team to explain changed entries.
• Keep the reason for an adjustment clear.
• Review each day before approving the whole week.

Review travel and paid rest breaks separately

Travel between jobs and paid rest breaks need an explicit place in the weekly review. Check what is included in the recorded hours before adding anything else. The person preparing the timesheet should understand how those parts are represented, so the same time is not counted twice.

Agree how the business checks its break settings and travel entries. Keep questions visible for the reviewer rather than hiding them inside a total. A clear total starts with an understood set of entries and an agreed treatment of the time between visits.

Make review a distinct step before approval

Give the person whose week is recorded an opportunity to check it. Then ask the reviewer to work through outstanding questions before approving. Keeping preparation and approval separate makes the responsibility for the finished record clear to everyone involved.

Use the next week's review to check whether recurring questions need a better instruction. If the same handover detail is missing each time, improve the source record rather than rebuilding the explanation at the end of every week.

How JobNest handles this

Available on Business and up.

JobNest Timesheets is available on Business and up. It imports the week from the calendar using daily rosters and job assignments, with hours for each entry. Review the imported work with the team before treating the week as ready for approval.

Timesheets includes travel between jobs and paid rest breaks from the NZ minimum tiers, which you can change in settings. The week has a review and approval workflow. Check the entries and settings together; the imported plan is the starting point for your weekly review.