Job photos guide
How to keep dated photo proof of the job
Keep photos against the visit they describe, with a clear record of who added them and when they were uploaded. Agree what the crew should photograph and review the images alongside the job notes. Treat an upload date as the time the file was added, and keep any separately recorded capture context clear when the timing matters.
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Decide what the record needs to show
Before the visit, agree which parts of the work need a photograph. The purpose might be to document a finished task or explain an issue found on arrival. Tell the crew what context is needed, so the person reviewing the image can understand it without guessing.
Choose views that relate directly to the agreed work. More images are not always more useful. A small, relevant set with clear context is easier to review than a large collection whose purpose has to be reconstructed later.
Keep each image with the right visit
Add images to the record for the visit they describe. Check the customer and job date before uploading, especially when the team has attended several sites. A photo stored only in someone's camera collection may be difficult for another person to connect to the work.
- Check the visit before adding the file.
- Keep images of different jobs in their own records.
- Explain an unusual detail in the visit notes.
- Review the images while the work is still familiar.
Be clear about what a date means
A file can have several relevant times: when the image was taken, when someone sent it and when it was added to a record. Keep those meanings separate. A date beside an uploaded image should not be presented as a verified camera capture time.
If timing is important, record the context clearly and check it with the person who took the photo. Avoid drawing a conclusion from the upload time alone. A dated record can describe what was added without establishing every detail of when the work happened.
Review photos with the job notes
Read the images alongside the work instructions and any explanation from the crew. If an image is unclear, ask for context while the visit is still recent. Keep the record factual: describe what is visible and what the team reports, without adding assumptions.
Before sharing a record, check that the images belong to the right visit and contain only details relevant to the work. Agree who reviews the collection, and keep that review separate from any conclusion a customer may draw from it.
How JobNest handles this
JobNest keeps photos and videos against a visit, with the album grouped by day. Each photo stores who added it and when it was uploaded. This gives you a dated record connected to the job, rather than a file whose visit has to be guessed from a conversation.
The stored time is the upload time, not the camera capture time. JobNest does not use EXIF capture data for this record. Check the visit, uploader and upload date together when reviewing the images, and add context if the time of capture matters.